How This SaaS Startup Saves 20 Hours a Week With Calima
TechFlow is a B2B SaaS startup that raised $2.2M last year. Their problem? A team of 8 spending more time on administrative tasks than product development.
After 2 months with Calima, the results are spectacular. Here's their story.
The Context: Fast Growth, Overwhelmed Team
With 150% year-over-year growth, TechFlow faced a challenge common to scaling startups: manual processes couldn't keep up.
- •CRM never up to date: Sales reps forgot to log their interactions
- •Leads going cold: Average first response time was 48 hours
- •Chaotic onboarding: Each new client received a different experience
- •Manual reporting: The CEO spent Monday compiling Excel spreadsheets
Implementing Calima
TechFlow started by deploying Adam for prospecting and Sara for admin work. Within 2 weeks, Luna and Inès joined the team.
"We hesitated between hiring an office manager and an SDR. Ultimately, Calima does the work of both for a fraction of the cost. — Marc, TechFlow CEO"
- •Week 1: Connected tools (HubSpot, Gmail, Notion) and configured Adam
- •Week 2: Deployed Sara for calendar management and admin follow-up
- •Week 3: Activated LinkedIn prospecting workflows
- •Week 4: Set up automated reporting
Results After 2 Months
The numbers speak for themselves. TechFlow transformed their operational efficiency without hiring.
- •20 hours saved per week: Distributed across the entire team
- •Lead response time: 5 min: Down from 48 hours
- •+65% qualified appointments: Thanks to Adam's automated prospecting
- •Client NPS +12 points: Thanks to consistent onboarding
What They Would Do Differently
Marc's only regret? Not starting sooner. 'We wasted 6 months trying to do everything manually. Calima should have been our first hire.'
Want the same results? The trial is free for 14 days.
Ready to automate your business?
Start your 14-day free trial and discover the power of AI employees that actually execute.
